Get Event Planning Form Pdf

Filling out the Event Planning Form Pdf is essential for successfully organizing an event at California State University, Chico. This guide will provide step-by-step instructions to ensure you complete the form accurately and efficiently.

Follow the steps to complete your Event Planning Form Pdf online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the date of the event. This will help to track the details related to your planned activity effectively.
3. Next, fill in the location and address of the event. Be sure to provide complete and accurate information to avoid any confusion.
4. Indicate the start and ending times of the event under ‘Hours of Event.’ It is important to specify the duration for compliance and planning purposes.
5. Enter the expected total attendance. This information assists in planning safety and resources for your event.
6. Specify your host organization and any other participating organizations involved in the event.
7. Select the type of event/venue by checking all applicable options. This section helps to clarify the nature and setting of the event.
8. Designate responsible contact persons by providing their names and cell phone numbers. These individuals should be available for inquiries during the event.
9. Outline procedures for checking identification if alcohol will be served. Ensure compliance with relevant laws regarding alcohol service.
10. Specify how food and beverages will be provided, including options for non-alcoholic beverages.
11. Indicate if food will be provided and describe the type of food planned for the event.
12. Fill in the type of music that will be played at the event, selecting the appropriate options.
13. Confirm whether security will be present. If hiring security, provide the name of the firm and the number of guards working the event.
14. Finally, endorse the acknowledgment of responsibility. The organization’s representatives must print their names, provide cell phone numbers, sign, and date the form.
15. Once all fields are completed, you may save changes, download, print, or share the form as needed.

Complete your Event Planning Form Pdf online today to ensure a successful and well-organized event.