Get Pre-trip Authorization / Approval Form

Filling out the Pre-Trip Authorization / Approval Form is a crucial step before making any travel arrangements. This guide provides clear, step-by-step instructions to help you complete the form accurately and efficiently.

Follow the steps to fill out the form correctly

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter today's date in the designated field, ensuring accuracy for your travel records.
3. Select the appropriate category for the traveler, such as faculty, staff, resident, or post-doc.
4. Fill in the traveler's name along with their email and BCM ID to identify the individual requesting approval.
5. Provide details about the trip, including the event name, city, state, and country, ensuring the accuracy of locations.
6. Outline the business or academic purpose of the trip, explaining how it benefits the mission of the college.
7. Input the travel start date and end date, as well as the number of business days absent for accurate reporting.
8. Estimate your trip-related expenses by filling in details for BCM expenses such as airfare, registration, and total mileage.
9. List third-party non-BCM expenses, including hotel, meals, auto rental, and any other applicable costs.
10. Calculate and enter the total approved pre-trip expenses subtotal.
11. Ensure all required signatures are completed in the designated areas, including the traveler, chairman or administrator, and dean's office.
12. If applicable, provide the SAP trip number obtained from the administrator.
13. After completing all sections, review the form for accuracy and completeness before saving, downloading, printing, or sharing it.

Complete your documents online to streamline your travel authorization process.