Get State Of Oklahoma Archives And Records Commission Agency Notice Of Intent To Destroy Records Name

Filling out the STATE OF OKLAHOMA ARCHIVES AND RECORDS COMMISSION AGENCY NOTICE OF INTENT TO DESTROY RECORDS Name form is essential for documenting the intent to destroy records. This guide provides clear, step-by-step instructions to assist users in completing the form accurately and efficiently.

Follow the steps to complete the form correctly.

1. Click ‘Get Form’ button to access the form and open it in your preferred online document editor.
2. Enter the name of your agency in the 'Name of Agency' field. Ensure that the information is accurate and reflects the registered name of your agency.
3. Fill in the 'Date Prepared' field with the date you are completing the form. This should be in the format of month, day, and year.
4. Provide the name of your division in the 'Name of Division' field to specify which part of your agency is responsible for the records.
5. Input the appropriate Schedule or RDA Number that corresponds to the records you intend to destroy. This number is crucial for tracking the records accurately.
6. Leave the 'Date Received' field blank, as this will be filled out by the relevant authorities upon review.
7. Enter the contact phone number in the 'Phone Number' field. Provide a number where you can be reached for any follow-up queries.
8. Fill in the 'Series Number' associated with the records. This number is used to categorize the records effectively.
9. In the 'Series Title' section, include a concise title that describes the records series.
10. Provide the 'Inclusive Dates of Records' to indicate the time span of the records you wish to destroy, formatted as start date to end date.
11. Specify the volume of records in 'Cubic Feet.' This measurement is important for recordkeeping and disposal logistics.
12. Certify the statement provided in the certification section by signing your name as the agency official in the designated space.
13. Fill in your title beneath your signature to identify your role within the agency.
14. Leave the 'APPROVED' and 'DENIED' sections blank for the State Records Administrator or their designee to complete.
15. Lastly, note that you will need to submit all three copies (white, green, yellow) to the State Records Administrator after completing the form.
16. Once you have filled out all sections, save your changes. You may then download, print, or share the form as required.

Complete your form online today to ensure proper documentation of your intent to destroy records.