Get W9 Substitute Form - Workforce Safety & Insurance

A full-time employee of a company is subject to withheld taxes to pay for benefits including Medicare, unemployment taxes, and Social Security. Because employers do not withhold these taxes for independent contracts, a W-9 form is necessary.

Substitute Form W-9 certifies a payee/vendor's TIN. Number, but are required to file income taxes. To obtain an ITIN, submit a completed W-7 to the IRS. The IRS will notify you in writing within 4 to 6 weeks about your ITIN status.

If you do business with a company that pays you as an independent contractor, freelancer or gig worker (in other words, self-employed), or will be paid income such as interest or dividends, a company may request that you fill out and send a W-9 so they can accurately prepare a 1099 form, report the payments they make ...

The IRS has outlined several penalties for failure to furnish or comply with the reporting requirements of Form W-9. If the taxpayer fails to furnish a correct tax number, the taxpayer is subject to a $50 fine for every instance of non-compliance with tax law and regulation.

If you're a contractor and you receive a Form W-9 from an individual or business who is not a client, don't fill it out. Sending your Social Security number (SSN) and other personal information to a stranger could be dangerous.

You will usually submit a W-9 form when you engage with a company where reporting information to the IRS might be necessary, such as receiving payments for services you provide as an independent contractor, paying interest on your mortgage or even contributing money to your IRA account.

Who needs to fill out a W-9 form? Employers who work with independent contractors must provide them with a W-9 form to fill out before starting work.