Get Physical Plant -key Request - San Juan College - Sanjuancollege

This guide provides step-by-step instructions on how to complete the Physical Plant -Key Request form for San Juan College online. Whether you are requesting a physical key or electronic access, following these steps will help ensure a smooth and efficient process.

Follow the steps to complete your key request form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in your current date at the top of the form to establish when the request is made.
3. Enter your full name in the 'Employee Name' field to identify the requester.
4. Specify your department in the 'Department' section, as it helps to route your request appropriately.
5. Provide your Datatel ID, which is necessary for internal processing and identification.
6. Indicate your job title in the respective field to clarify your role within the college.
7. Input your phone number for any necessary follow-up regarding your request, ensuring to use the format (999) 999-9999.
8. Select your employment status by choosing either 'Full Time' or 'Part Time' to aid in the approval process.
9. Specify the areas for which you are requesting hard key access. If the area is not a direct office area, attention to highlighted fields is crucial.
10. Repeat the previous step for keyless electronic access, providing complete information about the buildings and rooms.
11. Review the legal information about key duplication. Acknowledge that unauthorized duplication can lead to disciplinary measures.
12. Print your name, sign and date in the Employee section, confirming your agreement to the key policies.
13. Have your supervisor print their name, sign, and date to approve your request.
14. If needed, provide justification for access beyond direct office areas and obtain two executive approvals by having their names printed, signed, and dated.
15. For the final approval step, the Vice President for Administrative Services should also print their name, sign, and date the form.
16. Submit the completed form to Support Services for processing. Keep track of the dates for key availability and receipt.
17. You may choose to save changes, download, print, or share the form as per your requirements.

Complete your Physical Plant-Key Request form online today to facilitate your access needs.