Get Purchase Authorization

Filling out a Purchase Authorization online is an essential step in managing your procurement processes efficiently. This guide will walk you through the necessary steps to complete the form accurately and effectively, ensuring you meet all requirements.

Follow the steps to successfully complete your Purchase Authorization.

1. Click the ‘Get Form’ button to obtain the form and open it in your preferred online editor.
2. Fill in the 'Date Requested' field with the current date to indicate when the purchase authorization is being made.
3. Enter a valid 'PO #' (Purchase Order Number) if applicable. This helps track the order throughout the purchasing process.
4. Input the 'Vendor #' (Vendor Number) associated with the supplier to facilitate payment and record-keeping.
5. In the 'Vendor Name' section, clearly state the name of the vendor from whom you are purchasing items. It is important for accurate billing.
6. Specify the department responsible for the expenditure in the 'Dept. Req. PMT' section to allocate the purchase correctly.
7. List the items you wish to purchase in the 'Item' field, providing adequate descriptions for clarity.
8. Complete the account information by filling in the 'Account No', 'Fund', 'Dept', and 'Acct' fields as they pertain to your organization’s budget.
9. Enter the intended amount for each item in the 'Amount' field, ensuring the total matches the anticipated expenditure.
10. Once all fields are completed, review the 'Total' section to confirm the total amount requested. Ensure it is accurate.
11. In the 'Purpose of expenditure' field, provide a brief explanation of why the purchase is necessary, which helps in justification.
12. Finally, have the office holder sign in the designated area to authorize the purchase request.
13. You can now save changes, download, print, or share the form once it is fully completed to ensure proper processing.

Start completing your Purchase Authorization online today for a smoother purchasing process.