Get Nys Comptroller Ac340s Form

The Nys Comptroller Ac340s Form is a critical document used for contract encumbrance requests in the state of New York. This guide will walk you through the process of completing this form online, ensuring accuracy and compliance.

Follow the steps to successfully complete the form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling in the SFS Department ID, which identifies your department within the State Financial System.
3. Enter the Batch Number for tracking your request and specify the Audit Type relevant to your contract.
4. Provide your AP Business Unit and the Net Amount of the contract in the designated fields.
5. Input the Contract Number and indicate the Originating Agency that is responsible for this contract.
6. Fill in the SFS Vendor ID, and specify the Contractor Type, as well as the Administering Agency SFS Dept. ID.
7. Enter the Payee Name, ensuring to limit to 30 spaces, followed by the Payee Address with the same character limit.
8. Include the Payee City, State, and Zip Code, ensuring to meet the character limits provided.
9. Complete the IRS Code and indicate whether the Interest Eligible option is applicable (Y/N).
10. Specify the Stat Type, along with relevant indicators for Statewide and Department.
11. Input the Contract Amount along with the Contract Period (MM/DD/YY) and the Bid Date.
12. Fill in the Renewal/Amendment Beginning Date and the ending date of the contract period.
13. Provide a brief Description of the contract, adhering to the 50-space limit.
14. Fill in any relevant Provisions and ensure they do not exceed 63 spaces.
15. Sign the form with the Preparer's Signature and include their Phone Number.
16. Obtain the Agency Finance Officer's Signature and provide the Date of signing.
17. Complete additional sections such as Audit Status, Category, and any lines relevant for approval.
18. Finally, review all provided information for accuracy, and once confirmed, you can save changes, download, print, or share the completed form.

Start filling out the Nys Comptroller Ac340s Form online today and ensure your contract requests are processed efficiently.