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Get Procurement Record And Checklist - New York State Office Of ... - Ogs Ny
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How to use or fill out the Procurement Record And Checklist - New York State Office Of ... - Ogs Ny online
The Procurement Record And Checklist is a crucial document for state agencies in New York, serving to document procurement decisions and aid in OSC contract approval. This guide will help you navigate the process of filling out this form online with confidence.
Follow the steps to accurately complete the procurement record and checklist.
- Click ‘Get Form’ button to obtain the form and open it in the online editor.
- Begin by entering the applicable Business Unit ID and Business Unit Name in the designated fields. Ensure accuracy as this information identifies your agency.
- Next, fill in the Department ID and Department Name, along with the Contact name, Telephone number, and E-Mail. This data should reflect the individuals overseeing the procurement process.
- In the Contract No. or Purchase Order No. field, insert the relevant identifiers for your contract to facilitate tracking.
- Provide the Contractor Name and Vendor ID No. to identify the organization you are engaging in the contract process with.
- Indicate the Contract Period and Renewal Period, if applicable, to clarify the timeline for the agreement.
- Complete the Description of the Commodity/Service Being Procured, ensuring it accurately reflects what is being requested.
- Enter a clear Need Statement that justifies the procurement, substantiating why this purchase is necessary.
- Select the appropriate Procurement Method by checking the relevant box, being careful to choose the correct category based on your situation.
- Document any competitive procurement details, including the Number of Bids Solicited, Received, and any Rejections or Protests.
- If you used an RFP, complete additional requirements, such as the evaluation criteria, methodology, and summary of evaluation results.
- Finally, ensure all required signatures and approvals are checked off before submission. Review for completeness.
- Once all fields are filled out, save your changes, and download, print, or share the completed document as needed.
Complete your procurement record and checklist online today to ensure swift and compliant contract submission.
Essential documents for procurement typically include a procurement plan, request for proposals, bid documents, and contracts. These documents provide a clear framework for the procurement process. By utilizing the Procurement Record And Checklist - New York State Office Of ... - Ogs Ny, you can ensure that all necessary documents are in place.
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