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Get Classified Document Control Log
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How to fill out the Classified Document Control Log online
Filling out the Classified Document Control Log is an essential process for managing classified documents effectively. This guide provides users with a step-by-step approach to completing the log accurately and efficiently.
Follow the steps to accurately complete the Classified Document Control Log online.
- Press the ‘Get Form’ button to access the Classified Document Control Log and open it in your preferred editing tool.
- In the first section labeled 'Control Number', enter a unique local control number. It is recommended to include the classification year followed by a sequential number (e.g., S7609). This number helps in tracking and may serve as a serial number.
- In the next field 'Received From', provide a complete identification of the command, unit, facility, or ship from which the classified material was received to ensure clarity.
- For 'Receipt Date', enter the date on which the classified material was received. If the document is locally generated, input the date it was created instead.
- In the 'Downgrade Schedule Date' field, enter the downgrading and declassification schedule assigned to the document. Use the appropriate abbreviations: GDS for general declassification schedule, XGDS for exempted material, ADS for advanced declassification schedules, or XCL for specific older documents.
- Input the year in which downgrading or declassification action is expected to occur in the next section.
- In the 'Title and Originator' block, provide a complete identification of the material using its unclassified title or subject and the originator's name. Avoid using any classified titles.
- For 'Local Holder', identify the physical location of the document to facilitate easy retrieval, such as office symbol, room number, or file number. You may also include the recipient's signature in this section if they will be the permanent custodian.
- In 'Final Disposition', indicate what will happen to the document, including if it is destroyed. Mention the method of destruction, any necessary authority, and obtain signatures from witnessing officials. If the document will be transmitted, note the transmission mode.
- Finally, enter the date of the final disposition of the document.
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When you encounter mishandling of classified national security information, report it to your agency's security officer or designated authority. It is crucial to document the incident thoroughly in your Classified Document Control Log to maintain an accurate record. Prompt reporting helps safeguard national security and ensures that appropriate actions are taken. Always remember that addressing these issues is a shared responsibility among all personnel.
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