Get Records Disposal Rc 3 Fillable Form

The Records Disposal Rc 3 Fillable Form is essential for notifying the appropriate authorities about the disposal of specific records. This guide will provide you with clear, step-by-step instructions to help you fill out the form accurately and efficiently online.

Follow the steps to fill out the Records Disposal Rc 3 Fillable Form online

1. Click the ‘Get Form’ button to obtain the Records Disposal Rc 3 Fillable Form. This will open the form for you to fill out electronically.
2. In the first section, enter the name of the political subdivision and unit responsible for the records. This identifies the entity disposing of the records.
3. Fill in the contact person's name, telephone, and address, including the city, zip code, and county. This information ensures that the records commission can reach the designated point of contact.
4. Identify the location of the records to be disposed of. This helps clarify where the records have been stored.
5. In the section titled 'I hereby certify that the records listed on this RC-3 and attachments are being disposed of,' ensure you include the relevant approved schedules of retention and disposition, either RC-2 or RC-1. Make sure there are no pending cases related to the records listed.
6. Obtain the signature of the responsible official along with their title and telephone number. This certification confirms compliance with legal requirements.
7. For the record series title, enter the title as indicated on your records retention schedule (RC-2) or one-time disposal (RC-1).
8. Enter the authorization for disposal schedule number and the records commission approval date. This information is necessary for the validity of the disposal request.
9. Specify the media type for the records being disposed of. Each medium must be identified clearly to ensure appropriate handling.
10. If applicable, include any other media types in which the records are being retained.
11. Indicate the inclusive dates of the records, specifying the start and end dates as they apply to the records being disposed of.
12. Enter the proposed date of disposal, ensuring this is scheduled at least 15 business days from the submission date.
13. Once all fields are completed, review for accuracy, save your changes, and you may choose to download, print, or share the form as needed.

Complete your Records Disposal Rc 3 Form online today to ensure proper documentation and compliance.