Get Travel Expense Claim Form - Usask
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How to fill out the Travel Expense Claim Form - Usask online
This guide provides comprehensive instructions on how to complete the Travel Expense Claim Form for the University of Saskatchewan effectively. By following these steps, users can ensure that their claims are accurate and submitted successfully for reimbursement.
Follow the steps to complete your Travel Expense Claim Form online.
- Click ‘Get Form’ button to obtain and access the Travel Expense Claim Form for completion.
- Begin by entering your personal information, including your name, UniFi Vendor Number (if known), NSID, and research affiliation related to Tri-Agency Travel.
- Fill out the department or college you are associated with, along with your room or building and mailing address (including street, city, province/state, and postal/zip code).
- Indicate your destination, as well as the departure and return dates of your trip.
- Specify the purpose of the trip in the designated field to provide context for your expenses.
- Document detailed expenses by entering the date of each expense in the format (mmm/dd) and fill in the cost for meals (breakfast, lunch, dinner), transportation (including local taxi), and accommodation (including hotel).
- Record any miscellaneous expenses, such as registration fees or phone charges, in the appropriate section.
- State the number of personal days included in your trip, if applicable.
- If using a personal vehicle, attach a Vehicle Kilometer Log for claims that involve more than one trip.
- Complete the optional coding section for CFOAPAL and fill in details including chart, fund, organization, account, program, activity, and location as needed.
- Calculate totals for the expenses and enter the amounts in the designated fields, ensuring all costs are accurately summed.
- Attach all original receipts for expenses, noting that copies are not acceptable. Include exchange rate verification as required.
- Certify your submission by signing and dating the certification section, confirming that all expenses are valid and adhere to university guidelines.
- If applicable, have an approver sign and date the form, confirming the appropriateness of the claim.
- Finally, forward the completed and signed form, alongside all required attachments, to ConnectionPoint at Room 258 Arts Building.
Take action now and complete your Travel Expense Claim Form online for efficient reimbursement!
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Claiming travel expenses without receipts can be challenging, as most organizations require proof for reimbursement. However, some may allow estimates or declarations for certain categories of expenses. To ensure you maximize your claims, it is best to use the Travel Expense Claim Form - Usask, which guides you through the requirements and offers helpful tips for documenting your expenses.