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Rule 46 (b) of the CGST Rules 2017 suggests that a tax invoice should have 16 character alpha-numeric invoice number which is unique for a financial year. This draws attention, now that we are entering the new Financial Year, 2023-2024.

Use unique numbers Make each invoice number unique to avoid confusion. Duplicate invoice numbers may get misfiled, discarded or processed multiple times. For example, if you start your invoice numbering with 0001, avoid starting over with the same number the following month or year.

If a company creates an invoice with a number that has already been used, they get an error, and to proceed they must change the invoice number. However, it is possible to have documents that have the same number if they are not sent (drafts).

Duplicate invoice numbers are a common and costly mistake that can affect your cash flow, reputation, and compliance. In this article, you will learn what causes duplicate invoice numbers, what risks they pose, and how you can avoid them with some simple tips and tools.

Sequential Invoice Numbering Sequentially creating your invoice numbers means moving up numerically by one with every new invoice. You could start with 1, 2, 3, or even 00001, 00002, 00003. The most common sequential invoice numbering approach is to start with 0000000001 (9 zeros, followed by a 1).

Consecutive or sequential invoice numbers help to ensure that each invoice is unique and each business transaction can be clearly and comprehensively organized and referenced – for accounting reasons as well as customer support.

Sometimes, the invoices have the same purchase order number, date, and invoice number, making it clear that they were received at least once before. However, in some instances, double invoices are an intentional form of fraud.