Get Food & Outside Caterer Exception Form - Weber State University - Weber

Filling out the Food & Outside Caterer Exception Form is an essential step for groups wishing to serve food from outside caterers at events hosted by Weber State University. This guide provides clear instructions to assist you in completing the form accurately and efficiently.

Follow the steps to successfully complete the form

1. Click the ‘Get Form’ button to access the Food & Outside Caterer Exception Form. This will allow you to fill out the necessary details online.
2. Enter the date of your request at the top of the form, ensuring that it is at least two weeks prior to your event date for eligibility.
3. In the 'Event Info' section, provide the name of your event, the sponsoring group, and the cost code associated with the event.
4. Specify the date and location of your event, as well as the expected number of attendees.
5. List the specific food items you plan to serve, ensuring you provide complete information for accurate review.
6. Fill in your contact information, including your name and phone number, as the person reserving the event.
7. Indicate whether the food items will be donated. If so, provide the name and organization of the donor, and ensure to attach a letter from the donating party.
8. If an outside caterer is desired, complete the Outside Caterer Info section. Include the caterer's name, contact information, and reason for the exemption request.
9. Ensure that the caterer meets the necessary requirements, including licensing, insurance, and food handling permits, and attach proof of these documents.
10. Acknowledge responsibility by agreeing to use your own dishes and utensils and to leave the area clean after the event. Signing the form also indicates your acceptance of WSU Policies and Procedures.
11. Provide names and contact information for all individuals responsible for the event, including print and signature for both the event person and advisor.
12. Once completed, review all entered information for accuracy. Save your changes, and download a copy of the form for your records.
13. Print the form as needed for signatures, and ensure all relevant parties have completed their sections.
14. Finally, share or submit the completed form as per the specific requirements of the event management office.

Complete your Food & Outside Caterer Exception Form online today to ensure your event complies with WSU guidelines.