Get Affidavit Of Lost Or Unavailable Receipt - Clark University - Clarku

Filing an affidavit of lost or unavailable receipt is essential for users at Clark University who need to document an expense incurred while on official university business without a receipt. This guide will walk you through the process of filling out the form online, ensuring that all necessary information is provided for processing.

Follow the steps to complete the affidavit form accurately.

1. Press the ‘Get Form’ button to access the affidavit of lost or unavailable receipt. This will allow you to open the form in the appropriate online editor.
2. Begin by entering your name in the designated field. Ensure accurate spelling and clarity, as this identifies you as the individual submitting the form.
3. Fill in the name of the vendor where the expense was incurred. This is important for verifying the transaction related to your claim.
4. Provide the city where the vendor is located. This information helps in identifying the transaction's geographical context.
5. Enter the date of receipt. This should be the date when the expense was originally incurred, which assists in the timeline of the transaction.
6. Indicate the total cost of the expense. This needs to reflect the amount you are claiming in the affidavit.
7. Add the vendor's telephone number for any potential follow-up or verification required by the university.
8. Provide a clear reason for the missing original receipt. It gives context and justification for your submission of this affidavit.
9. Describe the expense in detail. This section should outline what the expense was for, ensuring reviewers understand the context.
10. Select the form of payment used for the transaction — cash, credit card, or check. If you used a credit card, be sure to attach the credit card slip as part of your submission.
11. In the certification section, affirm that the details you have provided are accurate and truthful. It is crucial that you acknowledge that you have not previously requested reimbursement for this expense.
12. Sign and date the form to certify that all information is correct. Your signature is necessary for validating the contents of this affidavit.
13. Obtain your supervisor's approval by having them sign the form and add the date. This step is essential for compliance with university policies.
14. Print the supervisor's name for documentation and clarity.
15. Once all fields are completed, ensure that you review the entire form for accuracy before proceeding to save, download, or print the completed document.

Complete your affidavit of lost or unavailable receipt online to ensure timely processing of your reimbursement.