Get Eac Travel Reimbursement Form-blank - Utsystem

Filling out the EAC Travel Reimbursement Form is a straightforward process that ensures proper reimbursement for travel-related expenses incurred by Employee Advisory Council members. This guide provides step-by-step instructions to assist all users in completing the form accurately and efficiently.

Follow the steps to successfully complete the travel reimbursement form.

1. Click the ‘Get Form’ button to acquire the EAC Travel Reimbursement Form and open it in your chosen editor.
2. Begin by entering your full name in the 'EAC Member Name' field to identify yourself as the applicant for reimbursement.
3. Fill in the 'Institution Name' field with the name of the organization you are representing, ensuring it is accurate.
4. Provide your complete remit address in the designated section, ensuring all lines are filled out for mail correspondence.
5. Record the travel dates in the 'Dates Traveled' section. Indicate the start date in the 'From' field and the end date in the 'To' field.
6. State the business purpose of your travel in the 'Business Purpose' section, specifying how your attendance contributed to the goals of the UT System.
7. Enter the amount for hotel expenses in the appropriate field, attaching itemized receipts as required.
8. Document your airfare expenses in the designated field, ensuring to attach any receipts related to those costs.
9. Provide the total cost of meals in the respective field, making sure to include all itemized receipts, as receipts showing the final price only are unacceptable.
10. Fill in the parking expenses incurred during your travel in the allocated field, attaching all necessary receipts.
11. Record rental car expenses in the corresponding section, ensuring you've used contracted companies unless otherwise indicated.
12. Indicate your gas purchases related to your travel expenses in the designated area, with appropriate receipts attached.
13. Complete the 'Other Transportation' section by entering the costs associated with taxis, buses, or other forms of transport, ensuring receipts are attached.
14. If applicable, provide a description of any miscellaneous expenses in the specific area and attach receipts for those costs.
15. Add up all the expenses to calculate the 'Total Expenditures,' ensuring accuracy in your totals.
16. Certify that all listed expenses have been reimbursed and provide the name of the person certifying, along with their contact number and email.
17. Submit the completed form, along with all attached receipts, via scanned copies to Myra Covington or another designated contact within 60 days of your return.

Begin completing your EAC Travel Reimbursement Form online today to ensure timely processing of your expenses.