Get Advertising Request Form - Poly

Filling out the Advertising Request Form is an essential step for clubs and organizations seeking to promote their events at Poly. This guide provides comprehensive instructions on each section of the form to ensure a smooth submission process.

Follow the steps to effectively complete the Advertising Request Form.

1. Click the ‘Get Form’ button to access the form and open it in your preferred editor.
2. Fill in the 'Sponsoring Group/Dept' section with the name of your group or department responsible for the event.
3. Enter the 'Event Contact Person' details, including their name, email address, and phone number. This information allows the office to contact the organizer if necessary.
4. Provide the 'Event Title,' ensuring it concisely reflects the nature of the event.
5. In the 'General Event Info' section, write a brief description of the event. This should outline the purpose of the event clearly and succinctly.
6. Specify the date of the event in the 'Date' field, formatted as mm/dd/yy, and include the corresponding day of the week.
7. Indicate the start and end times of the event in the 'Time of Event' section, ensuring accuracy for scheduling purposes.
8. Provide the confirmed location for the event in the 'Location' field, as this is crucial for publicity efforts.
9. Attach the required image. Ensure the image is in landscape format (8MB max) and in acceptable formats such as .png, .gif, .jpeg, or .jpg for digital boards. Digital posters should be in .jpg format with a resolution of 1920 x 1080 for optimal display.
10. Select the desired outlets for publicity by checking the boxes next to your advertising requests, like flyer distribution or posting on social media handles.
11. Once you've filled out the form completely, make sure all required fields are accurate, save your changes, and then download or print the form if necessary.
12. Email the completed form, along with the required image, to studentactivities@poly.edu or gradlife@poly.edu for submission.

Start the process now by filling out the Advertising Request Form online to promote your event.