Get Material Submission Form

The Material Submission Form is essential for processing all incoming and outgoing material transfers at the University of Pennsylvania. This guide will provide clear and supportive instructions on how to accurately complete this form online, ensuring that you fulfill all necessary requirements.

Follow the steps to fill out the Material Submission Form online

1. Click the ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling out the date of submission at the top of the form. Ensure that the date reflects the current date when you are filling out the form.
3. Indicate whether you are a Penn researcher seeking to receive materials from an external party or sending materials to an external party. Select the appropriate type of Material Transfer Agreement (MTA) in this section.
4. In the contact information section, provide detailed information for both the Penn researcher and the external party. Fill in the name, department, and relevant contact details such as email and telephone numbers.
5. Under the materials section, describe or list the materials you wish to receive or send. Be as specific as possible to facilitate the transfer.
6. Respond to questions regarding the likelihood of an invention resulting from the materials. Select one option: highly possible, somewhat possible, or not expected.
7. Answer whether the materials will be used under any sponsored research agreement, clinical trial, or grant-funded research. Fill in the relevant details where applicable.
8. Indicate if the materials will be used in conjunction with materials received from a third party and provide the name of the other material and provider if applicable.
9. State whether the materials are relevant to any previous or pending disclosures of inventions and explain if necessary.
10. Specify if the materials will be modified, explaining as needed.
11. Indicate whether alternate sources of the materials exist, selecting yes, no, or not aware.
12. Answer the compliance questions regarding the materials derived from human beings, hazardous materials, and whether the materials are being received from or supplied to a source outside of the United States.
13. Finally, in the research plan section, describe how the materials will be used in the proposed research, attaching any necessary documents or explanations.
14. Once all sections are complete, review the form for accuracy, save your changes, and download the completed form as a PDF.
15. Email the completed form to orsmta@upenn.edu or fax it to (215) 898-9707, addressing it to the MTA Administrator.

Complete your Material Submission Form online today and ensure a smooth transfer process.