Get Examples Of An Archives Accession Form

Filling out the Examples Of An Archives Accession Form online is a crucial step in documenting the receipt of various records. This guide will provide you with clear instructions to efficiently complete the form.

Follow the steps to fill out the form accurately

1. Click the ‘Get Form’ button to access the form and open it in your preferred browser.
2. Enter the accession control number in the designated field. This unique identifier will help to track the records within your institution.
3. Specify the creator or originator of the collection. This could be an individual, organization, or entity responsible for the materials.
4. Indicate the date of acquisition by selecting the appropriate date from the calendar tool provided.
5. Fill in the covering dates that reflect the period the collected materials represent, using either inclusive dates or bulk dates as required.
6. Estimate the extent of the material you are documenting, including a description of quantity such as the number of boxes or linear feet.
7. Identify the name of the collection or record group, including any relevant details about the source and type of format.
8. Note any restrictions and terms of use applicable to the materials being accessioned.
9. Provide a detailed scope and content description, summarizing the predominant subjects covered by the records.
10. Enter information regarding the source of acquisition, including the address and contact person involved in the transfer.
11. Document the storage location including the exact quantity of containers where the materials will be stored.
12. Specify the type of acquisition, whether it be through transfer, purchase, or gift, and select the type of media or format of the records.
13. Review all provided information to ensure completeness and accuracy, then proceed to save the document.
14. Finally, you can download, print, or share the completed form as needed.

Start filling out your Examples Of An Archives Accession Form online today!