Get Instructions - Form Rc-3 Use Of Form: When To Use: Certification: Submission: Note: Serves As A

Filling out the INSTRUCTIONS - FORM RC-3 correctly is essential for the proper disposal of records as authorized by your local records commission. This guide will provide you with step-by-step instructions to ensure your submission is completed accurately and efficiently.

Follow the steps to correctly complete the form for record disposal.

1. Click the ‘Get Form’ button to access the form and open it in your designated document editor.
2. Begin by filling in the 'Record Series Title' field with the title as it appears on your retention schedule (RC-2). Be sure to provide any additional descriptive information to assist in the appraisal and selection process.
3. In the 'Authorization for Disposal' field, enter the schedule number from your approved RC-2 form, including the date of approval by your local records commission.
4. Specify the 'Media Type (Destroyed)' by indicating the format of the records you are disposing of, such as paper, film, or electronic formats.
5. If applicable, fill in the 'Other Media Type (Retained)' section to list any formats in which you are retaining the records, such as microfilm or electronic storage.
6. Enter the 'Inclusive Dates of Records' by providing the date range for the records being disposed of, for example, 'Jan. 2008 to Dec. 2008.'
7. Input the 'Proposed Date of Disposal' ensuring it is at least fifteen business days from the date of submission, allowing time for review by the OHS-LGRP.
8. Complete the certification section by having an official responsible for the records sign and date the form, declaring compliance with the disposal guidelines.
9. To submit the form, email it to localrecs@ohiohistory.org, or forward it to the State Archives of Ohio at the provided address. Ensure you retain a copy for your records.
10. Finally, after reviewing to ensure all fields are completed accurately, save changes, and download or print a copy for your records.

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