Get Form 31 Oprpm

Filling out the Form 31 Oprpm is essential for accurately recording verbal quotations in procurement processes. This guide provides you with clear, step-by-step instructions to efficiently complete the form online.

Follow the steps to successfully complete the Form 31 Oprpm online.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Start by entering the program name in the designated field. This identifies the specific program associated with the procurement.
3. Input the purchase order number (P.O. No.) in the corresponding field. This number is crucial for tracking and referencing the order.
4. Fill in the date of the quotation. This should reflect the date when the verbal quotes were received.
5. Enter the project, requisition, or work order number in the appropriate section. This helps in categorizing the procurement.
6. Proceed to Part B, where you will list the quotations solicited. You must include a minimum of three vendors along with their details such as name, title, phone number, date and time of quote, delivery time, and amount quoted.
7. If you were unable to obtain the minimum of three quotations, provide a justification in Part C. This explanation should clearly outline the reasons for this limitation.
8. In Part D, give justification for any award made to a vendor other than the lowest quotation. Include specific reasons supporting this decision.
9. Ensure that any sole source or sole brand purchases are properly justified within the procurement file as a reminder.
10. If the procurement is a single or sole source amounting to $2,500 or more, make sure to include Form 95 in the procurement file.
11. Sign and date the form in the designated signature fields for both the individual soliciting quotations and the fiscal officer.
12. After reviewing all entered information, you can save changes, download, print, or share the completed form.

Start filling out your Form 31 Oprpm online today!