Get Petty Cash Authorization Form - Bu

Usually, with permission, most employees can use petty cash to pay for business expenses or pay for business items personally and reclaim the cash from petty cash. However, only authorised people – e.g. a Finance Manager will have access to the actual cash and will authorise all payments from petty cash.

Appoint a Custodian The custodian will be the primary person in the organization responsible for managing the petty cash. Designating a custodian establishes accountability and reduces the incidence of error or fraud by minimizing the number of employees who have access to the cash in the fund.

To establish or increase a petty cash fund, a request must be made to the Controller of General Accounting. The request should include the amount requested, the department making the request, the name of the custodian of the fund, and the purpose for the cash fund.

Forms: PETTY CASH EXPENSE (FORM T-4) PETTY CASH REIMBURSEMENT REQUEST FORM (T-44) PETTY CASH SECURITY REVIEW FORM (ATTACHMENT B) To provide guidance on establishing, maintaining, and reimbursing petty cash funds.

Helpful Tools No. ... Date – Enter the date that the petty cash receipt is prepared. Pay To – Enter the name of the payee who received the petty cash disbursement. $ (Dollar Amount) – Enter the total amount of the payment. Description – Enter a brief, but specific explanation of what the funds were used for.

Manager/Supervisor or other Authorised Person in the Setting. ➢ A Petty Cash Voucher is written-out, specifying the Amount, Purpose, Expenditure Category and the Name of the person or organisation the money is for.

How do petty cash vouchers work? A member of your team requests petty cash. They'll fill out the voucher with information including its purpose and how much they required. The petty cashier approves or denies the request. Upon approval, the team member is granted the cash from the petty cash fund and spends the money.

The completed “Petty Cash Replenishment Request” should be signed by the Petty Cashier and approved by the Department Head, who also ensures that the expenditures have a valid business purpose. vii.