Get Transmittal Record

Filling out the Transmittal Record is an essential process for efficiently documenting shipments. This guide provides clear, step-by-step instructions to help you accurately complete this form online, ensuring that all necessary information is included.

Follow the steps to successfully complete the Transmittal Record.

1. Click the ‘Get Form’ button to access the Transmittal Record and open it in your preferred online editor.
2. Begin by entering the security classification in the appropriate field to ensure compliance with information handling protocols.
3. Fill in the shipment number that corresponds with this particular shipment for tracking purposes.
4. In the title/file identification section, clearly write the relevant title or identification number associated with the records being transmitted.
5. Specify the date of shipment, including the month, day, and year to provide accurate timing for the records.
6. Document the authority for shipment. This section may require referencing specific permissions or directives under which the shipment is made.
7. Indicate the total number of records being transmitted. This allows for verification upon receipt.
8. Provide the name and telephone number of a contact person familiar with the shipment details for any inquiries.
9. Complete the reference/control symbol to assist in tracking and organizing the shipment within established systems.
10. Select the type of media being transmitted from the options provided, ensuring all items are accurately categorized.
11. Enter the number of envelopes, packages, or boxes being shipped to ensure they are accounted for upon delivery.
12. Choose the method of shipment, such as courier or postal service, depending on your shipping requirements.
13. Fill out the sender and receiver information, including typed names, titles, and signatures for acknowledgment.
14. If there are any special instructions or remarks concerning the shipment, denote them in the designated fields.
15. Once all fields are completed, you can choose to save changes, download, print, or share the completed Transmittal Record.

Complete your Transmittal Record online today to streamline your document management process.