Get Doddportal

Filling out the Doddportal can be a straightforward process when you understand what is required. This guide will help you navigate through each section of the Vendor Information Form, ensuring that your submission is complete and accurate.

Follow the steps to successfully complete the Vendor Information Form.

1. Press the ‘Get Form’ button to access the Vendor Information Form and open it for editing.
2. Section 1 requires you to specify the type of action you are taking. Please select one of the following options: new (W-9 or W-8ECI form attached), change of contact person/information, additional address (attach a copy of an invoice or letter), change of address (provide the old address), change of TIN (attach W-9 and a letter clarifying the change), change of name (attach W-9 and a letter clarifying the change), change of pay terms, change of PO dispatch method, or other.
3. In Section 2, fill in your vendor information. Provide your legal business or individual name, ensuring it matches the W-9 or W-8ECI form. If your business name is different, include the trade name or doing business as (DBA) name.
4. Section 3 asks for your complete address. Input your address, city, county, state, and zip code to ensure accurate delivery and correspondence.
5. If you have more than two addresses, list them in Section 4 with the corresponding county, address, city, state, and zip code.
6. In Section 5, provide your contact information. Enter your name, website, phone number, fax number, email, and select your preferred method of contact by checking either phone or email.
7. Section 6 is for the individual who will receive email notifications about bid events. Include their name, email address, and phone number. If you need to add or replace a strategic sourcing contact person, provide the necessary information.
8. Next, in Section 7, specify your payment terms by checking one of the options provided: 2/10 net 30, net 30, net 45, net 60, or net 90. If none is selected, net 30 will apply by default.
9. Section 8 allows you to specify how you would like your purchase orders distributed, other than through USPS mail. Provide an email or fax number for this purpose.
10. In Section 9, sign and date the form. Remember, digital signatures are not accepted at this time, so be sure to print your name, provide your signature, and include the date.
11. Finally, in Section 10, provide the name, email, and phone number of the state agency contact person for payments. Include any additional comments you may have regarding your submission.
12. Once you have completed the form, save your changes and choose to download, print, or share the document as necessary.

Complete your vendor information form online today to ensure seamless processing!