Get Local Government Records Destruction Notice Fillable Form
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How to fill out the Local Government Records Destruction Notice Fillable Form online
The Local Government Records Destruction Notice Fillable Form is essential for documenting the legal destruction of records within a government agency. This guide provides clear, step-by-step instructions to help users fill out the form accurately and efficiently online.
Follow the steps to complete the form effectively.
- Click the ‘Get Form’ button to obtain the form and open it in an online editor.
- Enter the date when completing the notice in the designated field at the top of the form.
- In the 'Local Government' section, input the name of your county or municipality.
- For the 'Department' section, specify the principal administrative unit responsible for the records, such as county commission or police department.
- List the program unit within the department related to the record destruction in the next field.
- Choose the method of destruction from the options provided—shredding, landfill, burning, recycling, or other—and fill in any necessary details.
- Indicate the intended date of records destruction. Ensure this date allows for a 10-day review period by ADAH if required.
- Calculate the cubic feet of records to be destroyed and enter this figure in the corresponding field.
- The authorized official must provide their signature and title in the designated section, certifying the correctness of the information provided.
- Complete the 'RDA Record Number' column for each record listed by inputting the number before each title.
- For each record, specify the number of boxes, reels, or books in the appropriate field.
- List the title of the records as they appear in the RDA, including any variant titles.
- Provide the date span of the records to be destroyed in the corresponding section.
- Enter the date of the last audit related to the records in the given field.
- Upon destruction of the records, the witnessing individual must fill in their name and title, as well as the date on the final line.
- After completing the form, save your changes, and download, print, or share the completed form as needed.
Start filling out the Local Government Records Destruction Notice Form online today.
An SF 115, or Request for Records Disposition Authority, is a form used to obtain permission for the disposition of federal records. This form ensures that records are destroyed in compliance with federal regulations. While the Local Government Records Destruction Notice Fillable Form serves a similar purpose at the local government level, the SF 115 is specifically for federal agency records. Knowing the difference between these forms helps maintain proper records management.
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