Get Terms Of Reference Sample

This guide provides a clear and structured approach to filling out the Terms Of Reference Sample online. By following these steps, you will ensure that your document meets all necessary guidelines and accurately reflects your organization's needs.

Follow the steps to complete your Terms Of Reference Sample.

1. Click the ‘Get Form’ button to access the Terms Of Reference Sample. This will allow you to open the document in an online editor.
2. Begin by entering the name of your organization at the top of the form to identify who the Terms Of Reference apply to.
3. In the 'Purpose' section, clearly outline the objectives of the Board and the purpose of the Terms Of Reference. Ensure this captures the essence of your governance structure.
4. Next, define the 'Quorum' required for meetings. Specify the number or percentage of Trustees that must be present for decisions to be valid, referencing your governing document for guidance.
5. Detail the 'Frequency of Meetings.' Here, list how many meetings will take place annually, as well as the usual days and times for these meetings.
6. State the 'Time Commitment' expected from Trustees. This should include attendance at meetings, events, and deadlines for responses to communications.
7. Outline the 'Number of Trustees' - indicate both minimum and maximum amounts allowed according to your governing document, and how these rules can be changed.
8. Detail the 'Tenure of Trustees.' Establish how long a Trustee may serve before needing re-election, with common practices outlined for this section.
9. Establish rules regarding 'Board Meeting Paperwork.' Specify how agendas will be set, when documents will be sent out, and how minutes will be recorded and handled.
10. Include a 'Code of Conduct' for Trustees. Specify the values and standards expected from Trustees, which they may need to sign upon induction.
11. Define the roles of Directors and Board members. Clearly describe the responsibilities of each position and ensure this is in accessible language.
12. If applicable, discuss the use of 'Sub-committees.' Decide whether these are necessary for your Board’s functioning and outline their Terms of Reference.
13. Finally, review any considerations regarding 'Membership.' Determine who should be members, the level of inclusivity desired, and how this affects administration.
14. Once all sections have been completed, ensure to save your changes. You may also download, print, or share the completed form as required.

Complete your Terms Of Reference Sample online today to ensure effective governance for your organization.