Get Sam Houston State University Vehicle Maintenance Reporting Form

Filling out the Sam Houston State University Vehicle Maintenance Reporting Form online is essential for ensuring your vehicle receives the necessary maintenance. This guide provides clear, step-by-step instructions to help you navigate the form efficiently.

Follow the steps to complete your vehicle maintenance reporting form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling in the 'Department' and 'Contact Person' fields. Provide the name of your department and the individual responsible for the report to ensure proper communication and accountability.
3. Next, enter the 'Date,' 'Extension,' and 'Phone Number' fields. This information is crucial for identifying when the request was made and how to reach the contact person if any questions arise.
4. Indicate the 'Maintenance Type' by selecting the relevant option that describes the maintenance your vehicle requires.
5. Fill out the vehicle details, including 'Vehicle License Plate Number,' 'Vehicle Make,' 'Vehicle Model Year,' and 'Vehicle Model.' Accurate vehicle identification is essential for maintenance tracking.
6. In the 'Vehicle Inoperable' section, specify whether the vehicle is currently inoperable by marking 'Yes' or 'No.'
7. Enter the 'Date Work Requested' and the 'Vehicle Odometer Reading' to provide context for the maintenance request.
8. Document the 'Date Vehicle Returned to Service' once the vehicle maintenance is complete, along with a brief description in the 'Vehicle Maintenance Task Description' field.
9. For each maintenance task performed, complete the relevant sections detailing the 'Maintenance Task,' 'Date Performed,' 'Description of Maintenance Performed,' and 'Vehicle Maintenance Parts Description & Cost.' Include necessary materials and their costs.
10. If maintenance was performed by an independent vendor or personnel other than Vehicle Maintenance Department personnel, fill in the 'Maintenance Task' and 'Name of Person or Vendor Performing Maintenance,' along with the labor hours and rate.
11. If applicable, include vendor details like name, address, and Federal Tax ID Number to ensure proper processing of costs.
12. Complete the towing information, including the 'Name of Towing Company' and their address, if the vehicle required towing services.
13. Lastly, provide a detailed account of all costs, including total labor cost, total materials cost, and total cost. Ensure that every expense is accurately calculated.
14. Once you have filled out all required fields, review the form for accuracy. You may then save changes, download, print, or share the completed form.

Complete your vehicle maintenance reporting form online today to ensure proper maintenance and tracking of your vehicle's service needs.