Get Petty Cash Settlement Format

Completing the Petty Cash Settlement Format online is an essential task for ensuring proper reimbursement and record-keeping related to petty cash transactions. This guide provides clear, step-by-step instructions to assist users in accurately filling out the form.

Follow the steps to complete your Petty Cash Settlement Format.

1. Click ‘Get Form’ button to obtain the Petty Cash Settlement Format and open it in your browser or editing tool.
2. Fill in the fund custodian information. Enter the last name, first name, and middle initial in the designated fields.
3. Indicate your NMU identification number in the provided space to verify your identity as the fund custodian.
4. Select the type of transaction you are completing by checking the relevant box, either 'Close out of Petty Cash Fund – no check to be reissued' or 'Reimbursement needed – check to be issued to Fund Custodian'.
5. List the purchases made using petty cash. Fill in the 'Date' and 'Purchased From' fields for each transaction, ensuring that all purchases are documented.
6. Provide a description of the items purchased in the designated area. Remember to attach receipts where necessary to substantiate your claims.
7. Enter the total amount for each purchase in the corresponding field, ensuring that all entries are clear and legible.
8. If applicable, specify the cash on hand or cash deposited at Financial Services to close out the fund.
9. Calculate and record any cash short or overage, if necessary.
10. Confirm the total petty cash fund amount by summing up all relevant fields, clearly indicating the final figure.
11. In the 'Account Distribution Information' section, enter the organization number and account number along with the corresponding amounts.
12. Complete the 'Accounting Use Only' section with relevant details such as 1099 code, voucher number, invoice number, document ID, and vendor ID.
13. Provide your contact information, including date, telephone number, department name, and reference number.
14. Acquire necessary approvals by having the financial manager sign off on the document, with their data and approval date completed.
15. Finally, review all entries for accuracy and completeness. Save your changes, download the completed form for your records, or print out the necessary copies.

Start completing your Petty Cash Settlement Format online today to ensure timely reimbursements and proper documentation!