
E recipient of a subaward from American University (AU). As a direct recipient of US Federal funds, 2 CFR 200.331 requires AU to perform an initial and/or annual risk-based assessment of its subrecipient s ability to meet its subaward obligations. Completion of this Questionnaire will provide AU with the information needed to assess the adequacy of the financial and accounting systems of your organization. Each question should be answered as completely as possible, using extra pages if neces.
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How to fill out the American University Subrecipient Qualifying Questionnaire For Subcontract Continuation online
This guide provides clear instructions for completing the American University Subrecipient Qualifying Questionnaire for Subcontract Continuation online. By following these steps, users can ensure they provide the necessary information for a thorough evaluation of their organization’s qualifications.
Follow the steps to successfully complete the questionnaire online:
- Click ‘Get Form’ button to access the questionnaire and open it in your online editing tool.
- Begin by filling out the organization's legal name, address, EIN number, and DUNS. This information ensures accurate identification of your organization.
- Provide the financial point of contact's details, including their phone number and email address to facilitate communication regarding fiscal matters.
- In the general information section, select the classification that best describes your organization, and indicate the total number of full-time and part-time employees.
- For internal controls, answer questions regarding your organization’s financial status and procedures to ensure compliance with federal guidelines.
- Next, address the audit status queries. Include information about your organization's Federal rate agreement status and compliance with audit requirements.
- Proceed to cash management questions to confirm practices regarding funds management and bank account reconciliation.
- In the procurement section, illustrate how your organization addresses procurement processes and policies.
- Complete the property management section by confirming your organization's practices of tracking capital assets.
- Fill out the cost transfers section and provide details on how your organization ensures that cost transfers are legitimate.
- In the compliance section, indicate whether your organization has received past grants or contracts from American University and any relevant histories.
- Finally, review the certifications section, where an authorized official must sign and date the form, with their name and title provided.
- After completing the questionnaire, save changes, and download or print the finalized document for submission as a PDF email attachment to gca@american.edu.
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What are the roles and responsibilities of subrecipient monitoring?
Subrecipient Monitoring: Activities undertaken to review the financial status and management controls of a subrecipient to mitigate the risks involved when subcontracting out a portion of the work under a sponsored project; monitoring subrecipient financial and technical activities through-out the life of the subaward.
What is the role of subrecipient monitoring?
A subrecipient's performance is measured against whether the objectives of the sponsored program are met; subrecipients have responsibility for programmatic decision-making and for adherence to applicable program compliance responsibilities.
What is required for subrecipient monitoring?
SUBRECIPIENT MONITORING REQUIREMENTS An ESF grantee must evaluate each subrecipient's risk of noncompliance with Federal statutes, regulations, and the terms and condition of subawards. (2 C.F.R. 200.332(b)). As with subrecipient monitoring, an ESF grantee has discretion to determine its own approach to assessing risk.
What is subaward monitoring?
The principal investigator (PI) is responsible for monitoring all fiscal and programmatic aspects of a subaward to include: Ensuring that the subrecipient is adhering to the terms of the contract both technically and financially and responding to university requests in a timely manner.
What are the pass-through entity's oversight responsibilities for subrecipients?
Pass-through entities must monitor subrecipients' expenditures and programmatic progress to ensure they use subawards for authorized purposes; comply with federal statutes, legislative requirements, regulations, and the terms and conditions of the subaward; and achieve performance goals.
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