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How to fill out the HIPAA Compliance Agreement online
The HIPAA Compliance Agreement is a crucial document designed to ensure the confidentiality and protection of protected health information. This guide provides you with clear, step-by-step instructions on how to complete this agreement online, ensuring that you understand each section and its importance.
Follow the steps to accurately complete the HIPAA Compliance Agreement online.
- Click ‘Get Form’ button to obtain the form and open it in your preferred editor.
- In the first section, enter the names of the parties involved in the agreement, designating 'Employee' and 'Employer' appropriately. Ensure you use the correct legal names as required.
- Indicate the date of the agreement at the specified space, which is essential for legal validation.
- Review the introductory paragraphs to understand the context and importance of the agreement in relation to the handling of protected health information.
- In the 'Term of Agreement' section, confirm the duration of the obligations outlined and ensure you are comfortable with the stipulations before moving on.
- Complete the section on the use of PHI by confirming your understanding that the use and disclosure of this information are limited to what is necessary for your employment duties.
- Read and acknowledge the commitment to maintain security and privacy of PHI. This may require you to check a box or sign off on your understanding.
- Fill out the prohibition against the use of photographic equipment and confirm your understanding of this restriction.
- Ensure that you understand the reporting procedures for any unauthorized disclosures of PHI and note the resources available, such as the HIPAA Hotline.
- Review the termination clauses to be aware of the consequences should the terms of the agreement be breached.
- Once all sections are filled, review the document for accuracy and completeness to ensure compliance with all requirements.
- Sign the document where indicated and enter your printed name beneath your signature.
- Save your changes, and then download or print the completed form for your records. Ensure that you share it with relevant parties as required.
Complete your HIPAA Compliance Agreement online today for secure management of health information.
The most common HIPAA violation often involves unauthorized access to patient records, which can occur when employees access information not pertinent to their job function. Other frequent violations include lack of proper safeguards for electronic data and failure to enter into a HIPAA Compliance Agreement with necessary business associates. Organizations must prioritize training and access control to prevent these violations.
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