Get Disbursement Voucher

Filling out the Disbursement Voucher online can streamline your payment processes and ensure timely disbursements. This guide will provide you with step-by-step instructions to help you complete the form accurately and efficiently.

Follow the steps to complete the Disbursement Voucher online

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter the Disbursement Voucher number in the designated field. This number is assigned by the Accounting Unit and formatted as '0000 00 0000' with the serial number followed by the month and year.
3. Select the mode of payment by putting a check mark in the appropriate box next to 'Check', 'Cash', or 'Others'.
4. Provide the name of the payee or creditor in the 'Payee' field.
5. Input the Tax Identification Number (TIN) or Employee Number of the claimant in the designated field.
6. Fill in the Obligation Request Number that corresponds to the support for the Disbursement Voucher.
7. Complete the address field with the claimant's address.
8. Specify the Responsibility Center, including the office, unit, or project and the associated code.
9. Provide a brief explanation of the disbursement in the 'Explanation' section.
10. Indicate the amount of the claim in the 'Amount' section.
11. In Box A, have the Head of the Accounting Unit or their authorized representative certify by adding their signature, printed name, position, and date.
12. In Box B, the Treasurer or their authorized representative needs to certify the availability of funds, by signing, printing their name, indicating their position, and dating the entry.
13. In Box C, obtain the approval for payment from the Agency Head or their authorized representative, who should sign and provide their printed name, position, and date.
14. In Box D, the claimant or their authorized representative must acknowledge receipt of payment, completing the spaces for signature, payment details including check number, bank name, and date.
15. Finally, input the Journal Entry Voucher number and date to complete the filing process.
16. After ensuring that all fields are correctly filled, save any changes to the document, and if needed, download, print, or share the completed Disbursement Voucher as required.

Take the next step to simplify your payments by completing the Disbursement Voucher online today.