Get Notice Of Destruction

This guide provides clear instructions on how to fill out the Notice Of Destruction form online. It is designed to assist users, regardless of their legal experience, in successfully completing this important document for local government public records.

Follow the steps to complete the Notice Of Destruction form online

1. Click the ‘Get Form’ button to access the Notice Of Destruction form. This action will open the form in a suitable online editor for your convenience.
2. Begin filling out the form by providing the name of your office. Make sure this information is accurate as it identifies the source of the records being destroyed.
3. Enter the county where your office is located. This is crucial for ensuring that the records are compliant with local regulations.
4. Fill in the full address of your office, including the number and street name, city, ZIP code, and telephone number. Providing complete contact details helps streamline any communication regarding this destruction notice.
5. Indicate the title of the records being destroyed. This should reflect the specific records that are subject to destruction under the relevant retention schedule.
6. Enter the date on which the records were created or collected. This may assist in verifying the retention schedule applicable to these records.
7. Provide the record series authority that allows for the destruction of these records. This is important for legal compliance.
8. Specify the volume of records being destroyed, measured in cubic feet. Use the records measurement table provided to ensure accurate reporting.
9. Include the signature of the official responsible for destroying the records. This affirms accountability for the destruction process.
10. Print the name of the official who signed the form, as well as their position within the organization. This identifies the individual taking responsibility for this action.
11. Document the date on which the records were officially destroyed. This serves as a formal record of the destruction event.
12. Review all the entered information for accuracy and completeness. Making sure the form is filled out correctly is essential before proceeding.
13. Once you are satisfied with the information provided, save the changes, and download or print the form. Ensure that you also send the original to the Clerk of the Circuit Court and a copy to the Indiana Commission on Public Records.

Complete your Notice Of Destruction online today to ensure compliance and proper record-keeping.