Get Standard Form 135 2012-2025

Filling out the Standard Form 135 is an essential step in transferring records to the National Archives and Records Administration. This guide will provide comprehensive instructions to help users efficiently complete this form online.

Follow the steps to successfully fill out the Standard Form 135.

1. Press the ‘Get Form’ button to access and open the form in your preferred online editor.
2. Begin by entering the security classification. Use appropriate codes such as 'E' for Restricted Data or Formerly Restricted Data, alongside the classification level: Top Secret, Secret, or Confidential.
3. For access restrictions, select the relevant code. Use 'W' for restricted use, indicating that witnessed disposal is required, or 'N' for no restrictions.
4. Completing items 1 through 5 requires referring to the specific instructions on the form, ensuring all information aligns with the records being transferred.
5. In item 6, provide the stratified code used by your agency for billing purposes, if applicable.
6. Complete item 7 with the transfer number, including the NARA record group number (RG), the last two digits of the current fiscal year (FY), and a sequential number as assigned.
7. For item 8, indicate the volume of records being transferred; typically, one standard-size box equals one cubic foot.
8. Cite the disposition authority in item 9, which may include the schedule identifier and item number, job number, or reference from the General Records Schedule.
9. In item 10, calculate the disposition date by following your records schedule and adhering to quarterly disposal cycles.
10. For item 11, determine if freeze codes apply, indicating extended retention requirements.
11. Item 12 involves indicating any restrictions that apply to the records being transferred.
12. In items 13a and 13b, provide specific information about the records such as box numbers and a detailed description to help verify compliance.
13. Once all sections are completed, review the form for accuracy. You can then save your changes, download the completed form, print it, or share it as needed.

Begin your online document management journey by completing the Standard Form 135 today!