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Get Transmittal Form
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Easily sign the form with your finger
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How to fill out the Transmittal Form online
This guide provides step-by-step instructions for completing the Transmittal Form online. It is designed to assist users of all experience levels in accurately filling out the necessary fields and submitting the form effectively.
Follow the steps to complete the Transmittal Form with ease.
- Press the ‘Get Form’ button to access the Transmittal Form and open it in your preferred online editor.
- In the ‘ADAH Accession No.’ field, input the unique accession number assigned to your records.
- Fill in the ‘Agency’ and ‘Division/Office’ sections with the appropriate names.
- Enter your complete ‘Mailing Address’ to ensure proper correspondence.
- In the ‘Authorized Agency Transferring Agent’ field, provide the name of the individual responsible for the transfer, followed by their telephone number.
- Specify the ‘Archival Records Title,’ clearly indicating the title of the records being transferred.
- Indicate the total number of boxes, books, folders, and other items by filling in the respective fields.
- Choose how the records are arranged by marking the corresponding boxes for alphabetical, chronological, numerical, or unarranged.
- If there are any restrictions on access, select ‘Yes’ or ‘No,’ and provide justification if applicable.
- For each box listed, fill in the box number and contents, including whether any contents contain social security numbers and the year span of records.
- The authorized agency transferring agent must sign and date the form to confirm the transfer.
- After completing all sections, users can save their changes, download the completed form, print it for mailing, or share the form as needed.
Take the next step in your archival process by completing the Transmittal Form online today.
The primary purpose of a letter of transmittal is to formally introduce and accompany a set of documents being sent. It outlines the purpose of the transmission and details what the recipient should look for in the accompanying materials. This letter enhances clarity and ensures that important documents are handled promptly.
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