Get Purchase Request Form 2020-2025

Filling out the Purchase Request Form online can streamline the process of obtaining necessary items and services. This guide provides clear, step-by-step instructions to help you successfully complete the form with ease.

Follow the steps to complete the Purchase Request Form accurately.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling in the 'Submitted by' field with your name, ensuring correct spelling for accurate identification.
3. Enter the date of the purchase request in the designated 'Date' field. Use the format MM/DD/YYYY.
4. In the 'Vendor' field, specify the name of the supplier from whom the items will be purchased. This information is required for processing.
5. Describe the items needed in the 'Description of items with cost' section. Provide a clear description along with the corresponding costs for each item.
6. In the 'Justification for Items' field, explain why these items are necessary. This helps reviewers understand the purpose of the request.
7. Proceed to the 'Approvals' section. The purchasing officer will review your request, so ensure that all prior information is complete and accurate.
8. The purchasing officer will mark either 'Approved' or 'Disapproved.' Ensure to leave space for their signature and date.
9. Similarly, the Fire Chief will also need to approve the request. Include their signature and date in the appropriate fields.
10. If approved, write the assigned purchase order number in the 'Purchase Order Number' field.
11. Fill in the 'Budget Account Name' and 'Budget Account Number' to ensure proper allocation of funds.
12. Finally, review the form for any errors or omissions, then choose to save changes, download, print, or share the completed form as needed.

Complete and submit your Purchase Request Form online today to ensure prompt processing of your request.