Get Event Planning Form And Pre-event Checklist - Orgsync

Filling out the Event Planning Form And Pre-Event Checklist is essential for organizing successful events. This guide provides step-by-step instructions to help you navigate the form with ease.

Follow the steps to complete your event planning form accurately.

1. Click the ‘Get Form’ button to access the form and open it in your preferred online editor.
2. In the 'All Chapters Involved' section, enter the names of all chapters that will participate in the event.
3. Provide a detailed explanation of the event in the designated field to ensure clarity about the purpose and activities planned.
4. Enter the start date and time of the event, ensuring you choose the correct format for consistency.
5. Fill in the end date and time for the event to help in scheduling and coordination.
6. Select the type of event from the provided options, ensuring you check only one box that best describes your event.
7. In the 'Location Name and Address' field, provide the complete address of where the event will take place.
8. Enter the expected attendance as a numerical value; this helps in planning the logistics of the event.
9. Review the terms and conditions carefully. You must confirm compliance by selecting ‘I Agree’ if you are in agreement with the outlined terms.
10. Indicate whether alcohol will be present by selecting 'Yes' or 'No' as appropriate for your event.
11. Clearly list the non-alcoholic beverages and non-salty foods that will be provided during the event.
12. Confirm security arrangements by selecting 'Yes' or 'No' to ensure safety protocols are in place.
13. Notify if neighbors have been informed about the event by selecting 'Yes' or 'No.'
14. Describe how exits and entrances will be clearly marked for the safety of all attendees.
15. List two individuals responsible for ID checks, including their names and phone numbers for contact purposes.
16. Choose the estimated attendance for sober monitor purposes by selecting the relevant option.
17. Complete the third-party vendor information, ensuring to include the required liability coverage details.
18. Fill out all personal contact information, including name, email address, phone number, and address.
19. Determine how you will distinguish individuals over the age of 21.
20. Confirm if your invite list is complete by selecting 'Yes' or 'No.' Then list all invitees.
21. Provide the names and phone numbers for each sober monitor as specified in the corresponding sections.
22. Finally, save your changes and be sure to download, print, or share the completed form as needed.

Start filling out your Event Planning Form And Pre-Event Checklist online today to ensure a seamless and organized event.