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Get Supplier Selection Memo (ssm) - Procurement & Travel Services 2020-2025
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How to fill out the Supplier Selection Memo (SSM) - Procurement & Travel Services online
The Supplier Selection Memo (SSM) is an essential document for justifying procurement actions within the university, particularly for requests exceeding $25,000. This guide provides clear, step-by-step instructions on how to accurately complete the memo online.
Follow the steps to successfully complete the Supplier Selection Memo online.
- Click ‘Get Form’ button to obtain the Supplier Selection Memo and open it in your preferred PDF editor.
- Enter the requisition number in the designated field at the top of the form to specify the procurement request.
- Fill in the selected vendor's name and contact information, ensuring to include an email address, as this is essential for communication.
- Indicate the value of the award from this action by entering the amount in the relevant field and ensuring it is accurate.
- Complete the requestor's information including their email address, department, name, and telephone number.
- If applicable, provide the sponsor name and PTA number for funded projects to ensure proper tracking.
- Attach the necessary bid or proposal documents as required, listing any vendor contacts and their respective offer amounts.
- Address whether the award is recommended to the low bidder or proposer by selecting 'Yes' or 'No.' If not, include a justification for this decision in the provided section.
- If an RFP was issued, list the names of the evaluation committee members and the final rankings of all proposals submitted.
- Complete the justification memo section where you can detail reasons for choosing a supplier other than the lowest bidder, including both price and non-price factors.
- If applicable, provide justification for recommending a single or sole source supplier, including unique qualifications or rationale.
- Print the name of the person responsible for the sourcing, along with their signature and the date.
- If the total award exceeds $150,000, ensure that the financial director also prints their name, provides their signature, and the date.
- As a final step, review the completed form for accuracy. Once satisfied, you can save your changes, download, print, or share the form as necessary.
Complete your Supplier Selection Memo online today to ensure seamless procurement processing.
Vendor selection in procurement is the process of choosing a business partner from a pool of potential suppliers. It includes assessing their ability to meet your needs and aligning with your organizational goals. The Supplier Selection Memo (SSM) - Procurement & Travel Services offers a strategic framework to guide your vendor selection, ensuring you make informed and effective decisions.
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