Texas A&M University University Records Management Page of RECORDS DESTRUCTION FORM Total # of Boxes Department Date User Box # Office Address R.M. Box # Retention Schedule Agency Item # Telephone.
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How to use or fill out the Certificate Of Paper Shredding Template online
Filling out the Certificate Of Paper Shredding Template is an important step in ensuring proper records management and compliance with retention laws. This guide will provide clear and detailed instructions to help you complete the template accurately and efficiently.
Follow the steps to complete the Certificate Of Paper Shredding Template online.
- Press the ‘Get Form’ button to access the Certificate Of Paper Shredding Template and open it in your editing tool.
- Begin by entering your department name, office address, and contact information in the designated fields.
- Specify the date of form completion, and indicate the total number of boxes to be destroyed.
- Assign a unique number to each box and write this number in the 'User Box #' field.
- Consult the TAMUS Records Retention Schedule to find the appropriate Agency Item number related to your records and enter this number in the 'Retention Schedule Agency Item #' column.
- Provide a detailed description of the contents of each box in the 'Description' column, ensuring the first and last folder in each box is included.
- Input the inclusive dates for the records within each box, ensuring to use the month and year.
- Select the appropriate action for your documents by checking ONE of the available boxes, either for Records Center Destruction or Departmental Destruction.
- Ensure the Records Coordinator and Department Head sign the form to authorize the destruction.
- Submit the original Certificate Of Paper Shredding Template along with your boxes, retaining a copy for your records.
- Contact the Records Center to schedule a pick-up time for the boxes, or arrange to deliver them directly, if preferred.
Complete your Certificate Of Paper Shredding Template online to ensure secure and compliant document destruction.
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What kind of information is included with a Certificate of Destruction? A unique tracking number or ID to be used in an audit. Customer/client name and address. Shredding service provider details. Time and date of services performed. The method used to destroy the documents. The location where the service took place.
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