Get Records Disposition Authorization Form Rc 075

The Records Disposition Authorization Form Rc 075 is essential for obtaining approval for the destruction or transfer of public records. This guide will provide a comprehensive, step-by-step approach to help users fill out the form effectively online.

Follow the steps to complete the form accurately.

1. Click the ‘Get Form’ button to access the Records Disposition Authorization Form Rc 075. This will allow you to open the form in a suitable editing tool.
2. Begin by filling in the section labeled 'Local Government Entity.' Write the name of the respective town, municipality, or board of education requesting the records disposition.
3. Next, enter the 'Date' when you are completing the form. This helps to establish a record of the request.
4. In the 'Custodian of Records' field, provide the name of the person responsible for maintaining the records. This ensures accountability.
5. Fill in the 'Phone' field with the contact number of the custodian of records. This will facilitate any necessary communication.
6. Complete the 'Address' section. This is where the form will be returned after processing, so ensure it is accurate.
7. In the certification statement, confirm that the records listed have met the retention requirements. Provide a clear indication that no records pertain to any pending legal matters.
8. Input the details for records authorization, including 'Schedule & Series #' and 'Records Series Title.' Make sure to reference any applicable retention schedules.
9. For each record, indicate the 'Inclusive Dates of Records' by providing the starting and ending dates for the records being submitted.
10. Specify the 'Volume of Records' indicating the total cubic feet. This is important for processing and storage purposes.
11. Ensure that the signatures are completed by the required parties, starting with the 'Custodian of Record,' followed by the 'Head of Municipality,' and if applicable, the 'Superintendent of Schools.'
12. After gathering all necessary information and signatures, save the changes you have made to the form. You have options to download, print, or share the completed form as needed.

Encourage colleagues to complete their documents online for improved efficiency and record management.