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Prohibited acts -- advertising requirements. (1) A notary public may not: (a) notarize the notary's own signature; (b) notarize a record in which the notary is individually named or from which the notary will directly benefit by a transaction involving the record, including as provided in subsection (2);

Montana law recognizes “personal knowledge” as the highest and best form of identification for both traditional and technology-based notarizations. A notary who has personal knowledge of the signer does not need any further proof of identity.

Notaries cannot give advice or opinions that should be given by an attorney—this is unlicensed practice of law.

A notary may keep one or more journals, and the journals may be either a permanent, bound paper journal designed to deter fraud or a permanent, tamper-evident electronic journal.

The format of a journal maintained on a tangible medium must be a permanent, bound register designed to deter fraud. A journal maintained in an electronic format must be in a permanent, tamper-evident electronic format that complies with the rules adopted by the secretary of state.

Separate Notary Blocks for Each Signer: One essential aspect of notarizing documents with multiple signers in different locations is to create separate notary blocks for each individual. This practice enables notaries to execute their duties independently for each signer, regardless of their physical distance.

There is nothing that inherently prevents a Montana notary from notarizing documents from outside of Montana. Remember, however, that the notary must be careful to correctly identify the venue (the state and county where the notarization was performed) on the document.

A notarial officer may certify that a tangible copy of an electronic record is an accurate copy of the electronic record. A county clerk shall accept for recording a tangible copy of an electronic record containing an original notarial certificate as satisfying any requirement that a record be an original.

We've said it before and we'll say it again: ?RULE # 1 ? When taking an acknowledgement, witnessing a signature or performing a verification on oath or affirmation (jurat), the signer must personally appear to the notary at the time the notarization takes place.? Montana law defines personal appearance as either ...