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Employees must enter their current legal name and other last names that they have used in the past or present (such as a maiden name), if any. Employees with two last names (family names) must include both names in the Last Name field.

How to fill out an I-9 form in 6 steps Designate your authorized representative. Have the new hire complete Section 1: Employee Information and Attestation. Inspect the new hire's I-9 identification documents. Complete Section 2: Employer Review and Verification. Complete I-9 supplements, if applicable.

All identification documents provided must be the originals in order for them to be valid for your I-9. A copy or photo of a document will not be accepted. What if I can't verify my I-9 within three days of hire?

No. People move all the time, so an employee's address can differ from their I-9 identifications, like their driver's license or state ID. As long as the documents employees provide are valid (not expired) and appear genuine, you should accept them, even if their addresses differ from what they provided in Section 1.

You may accept a document with a different name than the name entered in Section 1 if the document reasonably relates to the employee. You also may attach a brief memo to the employee's Form I-9 stating the reason for the name discrepancy, along with any supporting documentation she provides.

Can I get in trouble if I lie on the form? Yes. You may be subject to criminal charges if you lie or present false documents for Form I-9.

If you make any changes on the form, do NOT conceal them by, for example, erasing text or using correction fluid. Doing so may lead to increased liability under federal immigration law. If you made these types of changes, we recommend you attach a signed and dated written explanation for the changes to the Form I-9.

Alien # or Admission #_____________________________________ ➢ If you have an Employment Authorization Document (EAD) issued by the USCIS, you may enter the number on your EAD that begins with the letter A in this space. ➢ Otherwise, enter your I-94 number.

Per federal regulations, employers must complete a Form I-9 for every new employee. Employers who fail to properly complete Forms I-9 can be fined $110 for each missing or incorrect item on a form, up to $1,100 per form, even if the employee is legally authorized to work in the U.S.