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It's important to know that if your employer participates in E-verify, which is common with remote work, you don't need to provide the actual social security card. All that is required is the social security number, unless you are using the card as a form of identification as well.

Ing to the IRS, an employer needs to acquire the name and social security number for every employee and enter them on the employee's W-2 form by requesting the employee to show you their Social Security Card. The employer may make a photocopy of the card as the preferred method as it prevents errors.

Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.

If you choose to copy or scan documents an employee presents when completing Form I-9, you must retain the copies (or electronic images) with their Form I-9 or their employee record. Making copies of an employee's documents does not take the place of completing Form I-9.

Forms I-9 should be maintained separately from employee personnel files. Most often, I-9s are maintained in a file (electronic or hard copy) or binder that is accessible only to a few individuals in the human resource department.

Absolutely not - do not give anyone your social security number. If the employment application asks for it, leave it blank. If someone requests it again from you, ask why they need it. A company will eventually need your social security number but...

Storing Form I-9 Electronically Employers may use a paper system, an electronic system or a combination of paper and electronic systems to store Form I-9. An electronic storage system must: Include controls to ensure the integrity, accuracy and reliability of the electronic generation storage system.

5 key components of a remote work plan Company objectives and scope. Remote working agreement. Guidelines and responsibilities for remote workers. Compliance with policies. Equipment and technical needs. Establish clear rules and expectations. Define employee eligibility and roles. Set communication and collaboration protocols.

There is a field for social security numbers which is voluntary unless the employer participates in E-verify. It's important to know that if your employer participates in E-verify, which is common with remote work, you don't need to provide the actual social security card.