Standardize Company Document For Free

Benefits of Standardizing Your Documents and Procedures Time Savings ? Standard naming procedures allow employees to find documents with more ease. Identification ? Versions and chain of custody are easier to identify. Reduced Errors ? Employees don't end up working from the wrong or outdated documents.

Documentation and standardization decrease the possibility of errors that may occur during complex processes. Likewise, if companies leave processes on individual discretion, it increases the chances of errors. The idea is to make processes easy to follow even for the most junior technician.

Steps Involved in Implementing Business Process Standardization Identify the Processes that Need to be Standardized. ... Analyze the Current Processes. ... Develop new Standard Procedures. ... Communicate the New Procedures. ... Implement the New Procedures. ... Continuously Improve.

Standardization is the process of developing, promoting and possibly mandating standards-based and compatible technologies and processes within an industry. Technology standards focus on ensuring quality, consistency, compatibility, interoperability and safety.

There are at least four levels of standardization: compatibility, interchangeability, commonality and reference. These standardization processes create compatibility, similarity, measurement, and symbol standards.

For example, the Coca-Cola Company uses global standardization in marketing by keeping the appearance of the product relatively unchanged between different markets. The company uses the same design theme even when different languages are presented on the products.

An example of process standardization is setting standard operating procedures for filing documents in a company. Employees need to follow a standard template for filling in documents for the company. This way all the details are available in a standard format, making it easy to understand for all employees.