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Overview. An RFP is used where the request requires technical expertise, specialized capability, or where the product or service being requested does not yet exist, and the proposal may require research and development to create whatever is being requested.

A request for proposal (RFP) is an open request for bids to complete a new project proposed by the company or other organization that issues it.

The Purpose of an RFP The most basic function of an RFP is to solicit responses from interested parties that will provide enough information to make a decision about who the best candidate is and what the best approach is for the project. A contractor may be required at any stage of a project for a variety of roles.

What should you include in an RFP? Background information. Detailed description of the project. Specific requirements about preferred systems, tools, materials, or products. Project deadline along with explicit dates and milestones. Any questions you would like the potential vendors to answer or materials to submit.

How to Write a Security Proposal Title page. Introduction of yourself and your business. Problem/project statement where you demonstrate an understanding of the client's needs. Highlight the goods and services (with prices) that you can provide to address the needs. Explain why your company is the best choice for the job.

Security and facilities managers commonly issue a "Request-for-Proposal" (RFP) when purchasing an electronic security system such as a video surveillance system, access control system, or intrusion alarm system.

An RFI or Request for Information is used to gather information from vendors about their capabilities, products, and services to verify before making the right decision. Once requirements are identified, a Request for Proposal(RFP) is sent to attract proposals from vendors that address the organization's requirements.