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Punctuation for Abbreviations: Names and Titles If a person's full name is abbreviated, use only first letters without periods: JFK (John F. Kennedy), LBJ (Lyndon B. Johnson), MJ (Michael Jordan). Abbreviate and capitalize junior or senior if it follows an individual's name.

A file naming convention is a systematic method for naming files that will make them easier to retrieve later. A consistent and descriptive convention will allow you to: Know the content of a file without opening it. Find and identify files even if they are no longer in their original folder.

In simple terms, a naming convention refers to a framework used for naming your files in a specific way. This should be descriptive and consistent throughout the organization. It is always best to use a naming convention to describe the contents of the files.

How to develop naming conventions? Keep file names short but meaningful. Include any unique identifiers, e.g. case number, project title. Be consistent. Indicate version number where appropriate. Ensure the purpose of the document is quickly and easily identifiable.

Abbreviations/Acronyms Spell out the full term at its first mention, indicate its abbreviation in parenthesis and use the abbreviation from then on, with the exception of acronyms that would be familiar to most readers, such as MCC and USAID.

These elements could include things like the date of creation, author's name, project name, name of a section or a sub-section of the project, the version of the file, etc.

If you want to modify the above naming convention, observe the following three best practices. Consistency counts. Naming conventions must be consistent. ... Be descriptive. Whatever naming convention you go with, it should be descriptive. ... Designate version.