Proforma Invoice Delete SNN Field For Free

Using Standard SAP it is not possible to cancel the proforma invoice. You can only complete the proforma invoice.

Proforma Invoice is a preliminary sales invoice that contains an estimated price and commission.It also includes estimated costs of shipment, taxes, and commissions (as applicable).

The pro-forma invoice is issued before sales takes place. Once after receiving pro-forma invoice from the supplier, the buyer sends a purchase order or opens a letter of credit to the supplier.

Since it is a quotation for goods under question, the buyer is not required to make payment against such an invoice. In other words, such an invoice is not a tax invoice as it does not lead to recording of accounts receivable for seller and accounts payable for buyer. Thus, Pro Forma GST Invoice is not legally binding.

As a proforma invoice is not a legally binding document, or the official invoice used for accounting, they do not need to be cancelled. Similarly to a quotation document, if the sale does not go ahead, no action is required to edit or cancel the proforma invoice.

However, the difference is, the origin: the seller prepares and sends a proforma invoice to the buyer. When it comes to a purchase order, it's the buyer (and its accounts payable department) who issues and sends it to the seller and uses the document for invoice matching when disbursing payment.

Go to VF02, give the proforma reference and select "Billing document -- Complete". By doing so, the status would change to "Cancelled".