Proforma Invoice Add Name Field For Free

A proforma invoice includes a description of the goods, the total payable amount and other details about the transaction. It is essentially a "good faith" agreement between you (the seller) and a customer so the buyer knows what to expect ahead of time.

However, the difference is, the origin: the seller prepares and sends a proforma invoice to the buyer. When it comes to a purchase order, it's the buyer (and its accounts payable department) who issues and sends it to the seller and uses the document for invoice matching when disbursing payment.

Because proforma invoices aren't considered to be official invoices, they're not subject to the same rules and regulations, so it isn't strictly necessary to include details about VAT on any proforma invoice that you send.

Once the final proforma invoice is accepted by the buyer, it should be signed by the authorized buyer/importer and returned to the exporter. The importer generally follows by submitting a Purchase Order.

Calculate revenue projections for your business. Make sure to use realistic market assumptions to write an accurate pro forma statement. Estimate your total liabilities and costs. Your liabilities are loans and lines of credit. Estimate cash flows. Create the chart of accounts.

Like a regular invoice, proforma invoices should include contact details, a date of issue, a description of the goods or services provided, the total amount due, and any VAT. They might also include payment details or terms and conditions such as which methods of payment you accept and when payment is expected.

A proforma invoice is usually sent when a customer has committed to a purchase but can't be sent an official invoice because the final details haven't been confirmed. On the other hand, a quote is sent to a customer who has made an enquiry but wants more information before making a commitment to buy anything.