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If you use accounting software like QuickBooks, Peachtree or the like, the program will generate a P&L statement for you after you enter your sales and expense figures, but you can easily create your own using a basic spreadsheet and easy calculations, following the steps below.

Choose a time frame. List your business revenue for the time period, breaking the totals down by month. Calculate your expenses. Determine your gross profit by subtracting your direct costs from your revenue. Figure out if you're making money.

This profit and loss (P&L) statementProfit and Loss Statement (P&L)A profit and loss statement (P&L), or income statement or statement of operations, is a financial report that provides a summary of a template summarizes a company's income and expenses for a period of time to arrive at its net earnings for the period.

A Profit and Loss (P & L) statement measures a company's sales and expenses during a specified period of time.The categories include net sales, costs of goods sold, gross margin, selling and administrative expense (or operating expense), and net profit.

This profit and loss (P&L) statementProfit and Loss Statement (P&L)A profit and loss statement (P&L), or income statement or statement of operations, is a financial report that provides a summary of a template summarizes a company's income and expenses for a period of time to arrive at its net earnings for the period.

If you are self-employed, it's likely you need to fill out an IRS Schedule C to report how much money you made or lost in your business. This form, headlined "Profit or Loss From Business (Sole Proprietorship)," must be completed and included with your income tax return if you had self-employment income.

Step 1: Calculate revenue. Step 2: Calculate cost of goods sold. Step 3: Subtract cost of goods sold from revenue to determine gross profit. Step 4: Calculate operating expenses. Step 5: Subtract operating expenses from gross profit to obtain operating profit.