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The best ways to organize emails in Outlook are creating folders for different categories, using the Focused Inbox feature, archiving or deleting old emails, and using an email organizer for Outlook like Clean Email app.

The key is to prioritize, group, and sort emails into categories. The greatest benefit to organizing your emails in this manner is that it becomes very easy to locate specific emails in just a few clicks. In addition to creating basic folders, you can also set up parent categories and create subcategories under them.

I use the following 6 folders to handle my email. 01 Inbox. Well, this is where all the email arrives. ... 02 Action. (Really) actionable emails that I need to answer or work on go in here. ... 03 Waiting For. Holds emails that I have sent and I am waiting for a response or an action to happen. ... 04 Review. ... 05 Projects. ... 06 Reference.

Touch emails only once (and use the "Five D's") Dalton suggests taking action as soon as you open up a message by considering the 5 D's: do, delegate, delete, defer, and designate.

The best way to manage thousands of emails is to use a bulk email organizer like Clean Email. Bulk email organizers work with your email service and keep your inbox clutter-free by moving messages to folders, deleting unneeded and unwanted messages, and grouping messages that are similar.

How to organize your email inbox Sort your emails into folders. ... Create a to-do list from your emails. ... Use tags and folders to make searching for emails easier. ... Create actionable folders for incoming emails. ... Use your email provider's task list function. ... Set up an auto-action process. ... Categorize with labels, tags and flags.

It's called the 4D's. The 4D method gives you four options of how you will handle an email: delete it, do it, delegate it, or defer it. The goal of the 4D method is to increase our email productivity by keeping the inbox organized and tidy.