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For example, make sure that you only use a secure fax machine and keep your confidential documents locked away in a safe place. Additionally, it's always a good idea to password protect your faxes if you are using an online fax service so that unauthorized individuals won't be able to access them.

It is highly recommended that the word ?confidential? appear prominently (in large type) on the cover page. The confidentiality notice should clearly state that the fax may contain information protected by law and should therefore only be viewed by the intended recipients listed on the cover page.

Most stores charge a flat rate for sending a fax, which is usually between $1. If you're sending a fax to a long-distance number, however, then the cost will be higher. It's safe to send a fax through a UPS store. Most UPS stores open at 7 am and close at 10 pm.

One way to indicate confidentiality and sensitivity is to use labels on the letter and the envelope, such as "Confidential", "Personal", "Private", or "Sensitive". These labels should be placed on the top or bottom of the letter, and on the front or back of the envelope.

To send a fax from Gmail: Create an account on FAX. PLUS with your Google account. On Gmail, click on Compose to create a new email message. Enter the recipient's fax number followed by @fax. ... Attach your fax documents as email attachments. ... Send the email and it will be faxed to the specified fax number(s).

The SSNs must not appear in an envelope window. Fax transmissions over phone lines (fax to fax) are secure if appropriate safeguards exist when faxing SSNs to make sure the recipient's fax number is correct and the recipient does not leave the fax in an unsecured area.

Unattended printing is allowed for Sensitive and Restricted data as long as controls are in place to prevent unauthorized viewing or pick-up of the printouts. Printouts containing Restricted information should be picked up as soon as possible.