Lock Fax Article For Free

Practice Secure Faxing Habits This includes always using a cover sheet, always removing your document from the fax machine as soon as it sends, and delivering any faxes found inside the machine to their intended recipient without reading them.

The destination fax needs to have the F-code function. When sending a confidential fax, you need to check the recipient's Confidential User Box number and the password for confidential fax reception.

PRINTING A PASSWORD-PROTECTED FAX(HOLD SETTING FOR RECEIVED DATA PRINT) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.

It is highly recommended that the word ?confidential? appear prominently (in large type) on the cover page. The confidentiality notice should clearly state that the fax may contain information protected by law and should therefore only be viewed by the intended recipients listed on the cover page.

One of the reasons for fax security as opposed to the security of other Internet or mobile-based communications is that fax machines communicate via phone lines, not the Internet. Phone lines are more difficult to compromise than public internet and Wi-Fi connections.

For example, make sure that you only use a secure fax machine and keep your confidential documents locked away in a safe place. Additionally, it's always a good idea to password protect your faxes if you are using an online fax service so that unauthorized individuals won't be able to access them.

Most importantly, the key to maintaining security is going for a trustworthy online fax service, such as eFax. The easy-to-navigate eFax provides military-grade encryption while being HIPAA compliant and having protected data centers.